< Organize Documents



QR Code Blog RSS Feed Twitter FaceBook LinkedIn

Organize Your Documents Share


As a homeowner, you begin to accumulate all sorts of records and papers the moment you made the offer on your home. Loan documents, inspection reports, title insurance policy, home improvement receipts, appliance warranties are just a few of documents that you may at one time or another need. Would you be readily able to locate these items? Are they filed away or in different junk drawers around the house? Knowing where these items are can save you a lot of time and even money in the long run.

Consider investing in a record-keeping system. It doesn’t have to be expensive. You can purchase an accordion file and label each flap with a different category. Then use the following tips as a guide to get started.

Contracts and Legal Papers
Keep all the papers signed and/or given to you at the closing together in one place, preferably in a safe deposit box. These documents include the deed, settlement statement, appraisal, disclosures, mortgage note, inspections and any other reports, and title insurance policy. You will need these records again if you decide to refinance or sell your home.

Insurance Policies
Keep a copy of all insurance policies relating to your property together. This may include homeowners, flood and earthquake policies. With these documents, keep a list of insurance agents or companies and copies of correspondence related to claims.

Purchase and House Data
It’s also a good idea to keep a copy of the original listing of your house, comparable market analysis, floor plans, blueprints, and historical information. If you own a newly built home, keep a list of contractors and material suppliers as well.

Property Taxes
Keep your tax bills and record of payment for as long as you own the home and possibly even longer. You may need these items if your tax returns are ever audited.

Home Maintenance and Improvements
Records in this category include receipts for repairs or replacement expenses, names of contractors, contracts, and a log of maintenance tasks.

Warranties, Manuals and Receipts
These documents provide you with a proof of purchase date and determine service and parts guaranteed. In addition, the manuals usually provide care information so you can help ensure your household appliances are being properly maintained. You should keep your warranties, manuals and receipts for these items for as long as you own the appliances.

Home Inventory
If you were ever to lose any of your possessions due to fire, burglary, or vandalism, having a home inventory can help you avoid a lot of heartache and make it easier when filing an insurance claim.

Start with a sheet a paper for each room in the house. Go around the room and list every item. Don’t forget the attic, basement or other storage places. For each item, write the original cost, purchase date, replacement cost, model number, brand name, where purchased, and a general description. You can also use a computer software system so that you have an electronic copy.

Besides a written inventory, take photos or video of each room for visual documentation. It is also a good idea to arrange valuable collections, silver, jewelry, etc. and take close up photos.

Keep a copy in your home files and the originals in a fireproof safe or safe deposit box. Make sure you update your home inventory photos and list at least once a year.

Organizing your home files may take a considerable amount of time initially, but it will definitely be time well spent in the event you need the documents later on.


Featured Communities


Read More On
The Landings

The Landings:  Skidaway Island
Contact Berkshire Hathaway HS Southeast Coastal Properties about The Landings. Set among beautiful tidal marshes, The Landings of Skidaway Island is located just 12 miles south of historic Savannah. Residents enjoy exceptional ammenities, including six championship golf courses, tennis courts, two deep-water marinas, a swimming...
 Search MLS: The Landings


Read More On
Savannah

Savannah:  Savannah
Contact Berkshire Hathaway HS Southeast Coastal Properties about Savannah. In the last 10 years more than 50 million people came to visit Savannah, drawn by its elegant architecture, ornate ironwork, fountains and green squares. Savannah's beauty is rivaled only by the city's reputation for hospitality. It has become one of...
 Search MLS: Savannah


Read More On
Laurel Grove

Laurel Grove:  Bryan County
Contact Berkshire Hathaway HS Southeast Coastal Properties about Laurel Grove. Lovely Laurel Grove is a new Richmond Hill community. It is situated off of a wooded road in a rural country setting. This subdivision is approximately a 10 minute drive from Richmond Hill city limits....
 Search MLS: Laurel Grove

 

Berkshire Hathaway HS Southeast Coastal Properties •  Berkshire Hathaway HomeServices Southeast Coastal Properties •  912-355-4171 ~ Toll Free 800-277-4171 •  1 Diamond Causeway Suite #4 • Savannah, GA 31406 •  ©2014 Berkshire Hathaway HomeServices Southeast Coastal Properties. | Site Login | SiteMap |

©2014 BHH Affiliates, LLC. An independently operated franchisee of BHH Affiliates, LLC. Berkshire Hathaway HomeServices and the Berkshire Hathaway HomeServices symbol are registered service marks of HomeServices of America, Inc.® Equal Housing Opportunity.